RULES
1 NAME AND OBJECTS
The Association shall be called “The Southern Counties Canine Association” and its objects shall be to promote and encourage the breeding, showing and general welfare of Pedigree Dogs.
2 OFFICERS AND MEMBERS
The Association shall consist of a President, Vice Presidents (normally elected for a three year term), Chairman, Vice Chairman, Secretary, Assistant Secretary (if required by the Secretary), Treasurer, four Trustees appointed by the Committee, a Committee of fourteen (including officers) and an unlimited number of members. The Chairman and Vice Chairman shall be elected from the Committee at its first meeting following the Annual General Meeting.
3 COMMITTEE
The management of the Association shall be in the hands of the Committee, consisting of up to fourteen members, all of whom shall retire annually and be eligible for re-election at the Annual General Meeting. Nominations for the Committee must be lodged with the Association’s Secretary at least fourteen days prior to the Annual General Meeting and such nominations must be proposed and seconded by fully paid up members and with the full consent of the nominee all of whose subscriptions must also have been paid for the year prior to that of the Annual General Meeting. The President, the Secretary, the Assistant Secretary and the Treasurer shall be ex-officio members of the Committee all having voting rights. Meetings of the Committee shall be held as often as necessary; five members shall form a quorum when necessary. The election of the Committee shall be by vote or ballot at the Annual General Meeting. The Committee shall have power to appoint a cup steward and Sub-Committees for any special objects and to deal with any matters not provided for by the rules. The Committee has powers to co-opt. Any Member of the Committee who fails to attend three consecutive meetings of the Committee and fails to notify the Secretary of the reasons may have his or her name struck off
4 SUBSCRIPTIONS
The Annual Subscription shall be as determined by the committee, payable to the Treasurer on the 1st January each year. No Member whose subscription is unpaid shall be entitled to any of the privileges of membership and if any Member fails to pay the Annual subscription prior to the Annual General Meeting the Committee shall have power to erase his or her name from the list of Members. Members must have paid their subscription for the year previous to the current year to be entitled to vote at the Annual General Meeting. If the Committee shall subsequently receive a satisfactory explanation the Member may, at the direction of the Committee and on payment of the arrears, be re-admitted to membership. Life members of the Association may be approved by the committee as and when applications are received. The Life Membership subscription to be 10 times the current membership fee plus VAT (rounded up to the nearest pound in increments of £5). Honorary members may be elected by the committee. Any member of the officers or committee will be made a life member without fee after serving on the committee of SCCA for a minimum of ten years.
5 ASSOCIATION PROPERTY
The property of the Association shall be vested in the Trustees and in the event of the Association ceasing to exist a General Meeting shall be called to dispose of any assets. The Trustees of the Association shall have the power to borrow money and to charge the assets of the Association as security. All Challenge Cups and Trophies, being the property of the Association, shall be placed on exhibition and awarded at every Show to which these Cups and Trophies have been allocated and a record of the winners kept.
6 EXPULSION OF MEMBERS
Any Member who shall be suspended by the Kennel Club shall, ipso facto, cease to be a member of the Association. If the conduct of any Member shall, in the opinion of the Committee, be injurious to the character or interest of the Association, or who have misconducted themselves in any Canine matters, or who are considered undesirable Members, shall be expelled by the Committee. The Committee may, at a Meeting, the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Association shall be called for the purpose of passing a resolution to expel the Member. Notice of the Special General Meeting shall be sent to the accused Member giving the particulars of the complaint and advising him or her of the date, time and place of the Meeting so that he or she may attend and offer an explanation. If at that Meeting a resolution to expel the Member is passed by a two thirds majority of the Members present and voting, the Member’s name shall forthwith be erased from the list of Members and he or she shall thereupon cease for all purposes to be a Member of the Association, except that he or she may within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose
7 ANNUAL GENERAL MEETING
The Annual General Meeting shall be held not later than the 31st March each year for the following purposes:
1 To present the Annual Report and Balance Sheet for the approval of the Members.
2 To elect the Officers and Committee for the ensuing year.
3 To discuss any resolution duly placed on the Agenda.
No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those that, in the opinion of the Chairman of the Meeting, are most urgent.
The Annual General Meeting will advertised in the canine press at least 21 days prior to the date set of the meeting and items for the Agenda must be in the hands of the Secretary 14 days before the Meeting. The Rules of the Association shall not be altered except at a General Meeting or a Special General Meeting. Any alteration passed at a General Meeting or a Special General Meeting shall not be brought into force until the Kennel Club has been advised and given its approval of the alteration.
8 SPECIAL GENERAL MEETINGS
A Special General Meeting shall be summoned by the Secretary if seven Members send in a signed resolution, stating the subject to be discussed. No business other than that on the Agenda can be discussed at a Special General Meeting. Members will receive 21 days’ notice of a Special General Meeting that shall be held within a month of the receipt of the resolution.
9 ASSOCIATION ACCOUNTS
The Financial Year of the Association shall be from the 1st January to the 31st December. A banking account shall be held in the name of the Association to be operated by the Treasurer together with one of the following - Chairman of the Committee or Secretary. Withdrawals from the Account will only be made on the signature of the Treasurer and one of the afore mentioned Officers. The Treasurer and two Auditors shall keep the Account, unless a Professional, when only one will suffice, appointed at each Annual General Meeting, who shall audit the Accounts for the ensuing year.
10 KENNEL CLUB RULES
ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year, Maintenance of title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by the end of the month next following that in which the Annual General Meeting is held other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Registered Societies be forwarded to the Kennel Club.
The Association shall not join in any Federations of Societies or Clubs and the Association recognises that the Kennel Club is the final Authority for interpreting the Rules of the Association and in all cases relative to Association or Canine matters.
Rules revised February 2015.
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